All applicants must read these Terms and Conditions and binding arbitration and sign the ‘Declaration of Intent’ to confirm acceptance of these conditions. The US Summer Work & Travel Programme is a Cultural Exchange Programme which allows students the opportunity to work in the US for a period of as long as 4 months during the summer. You agree that it is your intention to gain seasonal, casual employment in the US, and to engage in US cultural activities outside of your working hours. Experience has shown that the single most important factor in assuming a safe and successful experience abroad is the sensible and cautious behaviour of the applicant/participant to act in accordance with these rules. This contract releases USIT and CIEE (Council on International Educational Exchange) from liability. Please read carefully and sign the Declaration of Intent / Personal Statement on the application form showing you have read and agree to the terms and conditions and that they are binding on you and that your adherence to them is imperative. I confirm that the statements contained in this application form are accurate to the best of my knowledge, and I understand and accept the Terms and Conditions

Applicant/Participant Responsibilities

  1. The applicant agrees that all the information provided in the application is true to the best of his/her knowledge, and acknowledges that any false or misleading information may lead to immediate dismissal from the Programme. The applicant is also confirming they reviewed pricing information, agree to and understand the costs of the program.
  2. The applicant acknowledges the aims and objectives of the USIT/CIEE Work & Travel USA program as a US Department of State authorized Exchange Visitor Program, with the purpose of providing qualified students with cultural exchange opportunities in the United States.
  3. In accordance with the data protection act, all dealings regarding the programme will be made between the travel counsellor and the applicant. Information will not be divulged to third parties, including friends and/or family members. We will however be in contact with applicants Next Of Kin in the event that we are unable to contact the applicant regarding urgent matters, compliance issues etc.
  4. The applicant must hold a passport valid for travel to the US for the full duration of the programme when submitting an application (EU passports must be valid until the end of their J1 visa. Non EU passports must be valid for 6 months after the end of their J1 visa.) Full name and details exactly as it appears on the passport you will use to travel to the USA must be used on the programme application form, flight booking and subsequent enquiries relating to your application.
  5. The applicant is responsible for considering his/her personal health and safety needs when applying for or accepting a place on the Programme. If the applicant suffers from any health or other condition that would create a risk for him/ her while abroad, or that may render him/her ineligible for Travel Insurance, he/ she should not apply. All pre-existing medical conditions should be declared prior to applying for the programme and purchasing travel insurance, as per insurance terms and conditions.
  6. If you have committed any criminal or drunk driving offence, you may be required by the US Embassy to complete a medical exam. You will need to gather extra documentation in the form of criminal records, copies of statutes, letters explaining the offence, and any other documentation requested by the US Embassy. In this case you are subject to extra processing and such queries can often add at least 6 to 10 weeks to normal processing times. USIT will not be responsible for any delays as a result of obtaining and submitting this information. If you are rejected due to these offences, then the programme fee will be non-refundable.
  7. The participant is responsible for reading and carefully considering all materials made available that relate to safety, health, legal, environmental, political, cultural and religious customs and conditions in the US. Each participant must take full responsibility in the event that laws, regulations, or customs are broken, regardless of foreknowledge.
  8. The applicant must have a job pre-approved by CIEE before being accepted on the programme. The participant agrees that if a submitted job does not meet the requirements of CIEE, and the US State Department, all fees paid will be non-refundable. Full detail on www.j1online.ie/faq.
  9. The applicant agrees to pay all fees in accordance with the requirements of USIT. Your application form must be accompanied by a deposit of the programme fee/ promotional offer deposit/ payment in full, as appropriate, with any and all subsequent payments made in accordance with the time lines/ dates as stated by USIT to make this agreement binding.
  10. The Participant agrees to purchase his/her return flights to the US from USIT. These can be booked via their Online USIT J1 Tracking Account. Purchasing tickets with another organization will be deemed a violation of programme rules and participants will be withdrawn from the programme. In this case, full cancellation fees will apply. The applicant also agrees that any flight date changes that arise due to late submission of Job Offer Forms (or a delay in the confirmation of said job offer with the US Sponsor) will be at the participant’s own expense.
  11. The applicant is responsible for submitting all requested documentation (including a valid passport) to USIT as per USIT’s timelines for visa processing. USIT & CIEE are not be held responsible for any additional costs incurred (including the cost of rebooking or cancelling a flight or reissuing a DS-2019) by the applicant due to delays in submitting documentation, verifying employment, changing flight dates, delays in booking a US Embassy Interview, delays by the US Embassy in, or delays caused by the US Embassy in processing visa applications, scheduling a visa interview, issuing a visa, delays by US Authorities in issuing a DS-2019 or delays due to changes in their regulations, or visa denial.
  12. The applicant must pay the local US visa fee. This fee is separate to the published programme costs, and must be paid directly to USIT when requested to do so. USIT will then schedule the applicants US Embassy Interview Appointment. If the interview date and time that is scheduled for the applicants is not suitable, a reschedule of this appointment will be approved as long as the applicant can show official proof that they are unable to attend (e.g. exam date/ flight tickets, proof of placement etc.) Rescheduling an appointment will incur a fee of €50. Applicants are responsible for any additional fees that might apply at the US Embassy or Consulate in the country where they are applying for the visa, as well as the government SEVIS fee collected as part of the application. These fees are non-refundable.
  13. The participant understands that he/she is expected to actively participate in American Cultural Activities during the programme. The participant agrees to make a good faith effort to seek out and participate in American Cultural activities and to interact with American Citizens.
  14. The participant understands that he/she is not permitted to travel to, or work in any city on CIEE’s list of Prohibited Regions, as these areas have been deemed unsuitable by the US Department of State. Further all programme participants understand that they are not, under any circumstances, permitted to travel to the Tijuana metropolitan area in Mexico (which includes Rosarito). For a full list of ‘Prohibited Regions’, please see www.j1online.ie.
  15. The US Embassy will hold an applicant’s passport for a minimum of 5 working days for processing of Visa after Interview. It is at the discretion of the US Embassy to hold a passport and application for longer than the above minimum if extra processing is required. USIT/CIEE/US Embassy are not be held responsible for any delays, and subsequent fees incurred due to delays/ extra processing at the US Embassy Interview stage. Under no circumstances can a passport be requested back from the US Embassy quicker than the standard processing times laid out above.
  16. In addition to the US Embassy interview, all applicants must appear in person in a USIT office at the time of application in order to undergo a programme interview as this is a mandatory requirement in order to participate in the J-1 summer work and travel programme. This is separate from mandatory US Embassy Interview. The only exceptions to this are students who are normally Irish residents but who are studying in a UK college or who are temporarily studying abroad on an Erasmus or Socrates programme. Such students will be facilitated with a telephone programme interview by USIT but will have to make a subsequent personal appearance at a USIT office before they travel.
  17. USIT can accept applications from students who are normally Irish residents but are studying in a UK college or who are temporarily abroad on an Erasmus or Socrates programme as long as they comply with all programme application requirements, US Government programme regulations and US Embassy visa application requirements. For example, they must attend the mandatory US Embassy interview in Dublin/ Belfast and be able to submit and leave their passport with the US Embassy for as long as required to process the J-1 visa application (minimum 5 working days).
  18. All participants are required to attend and complete an in-person USIT/CIEE orientation in Ireland and a CIEE Orientation online via an e-mail link before they depart on their J1 Visa. This is a US Government mandatory requirement for the programme. Failure to complete the orientation before departure will result in the participant’s cancellation from the programme. Full cancellations fees will apply in these cases.
  19. It is the responsibility of the participant to exercise due care once in possession of the legal documentation (DS-2019) and visa. The cost of replacing these items must be borne by the participant and paid directly to USIT before departure and to CIEE if this occurs while in the USA on the programme.
  20. The participant must supply USIT and CIEE with 2 valid email addresses, which will be used by you for the entire duration of your stay in the US. These must be your own personal email addresses. You cannot supply a friend’s email address as these will not be accepted. It is the sole responsibility of each participant to ensure that they have given us valid email addresses, and any information not received due to failure or inadequate email addresses will not be the responsibility of USIT or CIEE. It is also mandatory to supply USIT & CIEE with the name and contact details of next of kin who currently reside in Ireland and will remain so for the duration of the programme, to be contacted in the case of emergency. These details must be included on the application form.
  21. The participant is responsible for all of his or her acts along with any loss or damage resulting therefrom while on the programme. The participant agrees to indemnify and hold harmless USIT & CIEE, its officers, shareholders, affiliates and employees (collectively “USIT” and “CIEE”) from and against any claims, causes of action and liability for any financial or other loss, damage, personal injury, illness or death suffered or incurred by participant, whether based on tort, breach of contract or any other theory. In addition, Participant agrees to release and hold harmless USIT and CIEE from its (USIT’s and CIEE’s) own negligence.
  22. All travel before, during and after the Programme is at the participant’s own risk. Any participant who chooses to operate motorized vehicles is responsible for obtaining the necessary license, permission and insurance and does so at his/her own risk.
  23. If, during the course of the programme the participant encounters any difficulties with Social Security, safety, health, the job, housing, including charges or fees for housing, sanitary conditions, overcrowding, etc. or any other problem, the participant must notify CIEE as soon as possible by phoning CIEE at 1-888-COUNCIL 24 hours a day, 7 days a week.
  24. Participants on Work & Travel USA are required to comply with all US Government visa and immigration requirements including the SEVIS tracking as follows: a) notification of arrival in the US to CIEE within 10 days of DS-2019 programme start date; b) providing a valid address, email address, and phone number upon arrival at US employer c) notification to CIEE of any change in US home address, phone number, and/or email address within 10 days of change. Failure to comply with these requirements will result in the participant’s J-1 Visa programme being terminated.
  25. USIT/CIEE are not be held responsible for any difficulties with participants receiving their Social Security Numbers/Cards, and any expenses incurred due to delays arising from the above.
  26. The participant must have at least US$800 with him or her upon arrival in the US in order to support himself or herself in the US until he or she receives his/her first paycheck. The participant understands that wages might not cover the entirety of programme and living expenses and that he/she should have access to additional personal funds.
  27. The participant agrees to comply rigorously with the monitoring schedule set up by CIEE. The participant agrees to respond in a timely manner to any CIEE communication requiring a response. The participant understands that if CIEE invites him/her to a mandatory meeting during the course of the Work & Travel USA programme, the participant must attend the meeting. Failure to comply with the CIEE monitoring schedule will result in the participant’s J-1 Visa programme being terminated.
  28. Participants on Work & Travel USA must notify CIEE if they decide to withdraw from the programme early for any reason and leave the US before their scheduled departure date.
  29. All programme participants agree to abide by the programme conditions, including financial requirements, and to return to Ireland at the end of the programme.
  30. Any Work & Travel USA participant who is withdrawn or terminated from the programme will be required to return home at his or her own expense. A terminated participant also loses his/her legal right to remain in the US. Termination may negatively impact the participant’s ability to obtain future US visas.
  31. If the participant is evicted from housing, or is warned in writing that he/she are at risk of eviction, as a result of participant’s behavior, partying, excessive noise, overcrowding, or other housing violation USIT/CIEE will be considered a violation of CIEE programme rules. CIEE reserves the right to revoke his/her legal sponsorship, which will result in the withdrawal or termination of his/her programme.
  32. Withdrawal from the programme means that CIEE will withdraw your sponsorship and you will no longer be permitted to work in the US, however you will be allowed to stay in the US for your 30 day travel period. This 30 day period will begin from the date your sponsorship is withdrawn.
  33. Termination from the programme means that CIEE will withdraw your sponsorship and you will no longer be permitted to work in the US, and you will NOT be allowed to stay in the US for your 30 day travel period. You will have to leave the US immediately
  34. If, during the course of the programme, the participant encounters any difficulties with safety, health, job, or housing, including charges or fees for housing, sanitary conditions, overcrowding, etc., or any other problem, the participant must notify CIEE as soon as possible by phoning CIEE at 1-888- 268-6245 (available 24 hours a day, 7 days a week).
  35. Participants on Work & Travel USA are required to comply with all CIEE programme rules, as listed in these programme terms and conditions. If a participant violates any CIEE programme rules, CIEE reserves the right to revoke his/her legal sponsorship, which will result in the withdrawal or termination of his/her programme.
  36. Participants on Work & Travel USA are required to comply with all US laws while inside the United States. If a participant violates any US law, CIEE reserves the right to revoke his/her legal sponsorship, which will result in the withdrawal or termination of his/her programme. A terminated participant also loses his/her legal right to remain in the US Employment or Job-Related Conditions
  37. Employment is typically in the hospitality or tourism industries. Participants typically work an average of 32-40 hours per week and are paid at least the federal minimum wage. Housing, food, and certain transportation costs are typically not included as part of compensation for work but may be deducted from your salary. Wages might not cover the entirety of programme and living expenses.

Employment or Job Related Conditions

  1. All employment, including second jobs, must be vetted and approved by CIEE prior to work commencing. The applicant understands that CIEE will contact his/her prospective employer to verify employment details. CIEE reserves the right to deny any job according to the current and/or anticipated rules, regulations, and intent of the J-1 Exchange Visitor Program. All jobs must be seasonal in nature and not displace year-round American workers. Employment that does not allow for meaningful cultural exchange with Americans is not permitted. Relevant factors include the job duties, workplace, geographical location, work schedule, and hours per week. Prohibited jobs include, but are not limited to: au pairs, child carer’s, mother’s helper, nanny; babysitter, maid or other jobs of a domestic nature in private homes; Childcare provider; Medical Services (medical interns or anything involving hand-on therapy, counselling, administering treatment or making diagnoses of medical, psychiatric or psychological patients); jobs involving sustained physical contact with other people, Veterinary Science (making medical diagnoses or administering treatment to animals), Teaching including, but not limited to, Language teacher, or teaching assistants or full-fledged trained teacher; Coaching positions or as a Personal trainer; Beauty therapy jobs including massage, hairdressing, manicurist positions or any jobs involving ‘hands-on’ therapy of any kind; Pedicab operators; Camp Counsellors; Crew member on ship or airplanes or as pilots; Certain casino positions; Pyramid sales persons; jobs involving driving a vehicle, jobs in gaming/gambling, jobs in Manufacturing, jobs involving controlled hazardous substances, Employment with a staffing agency; Commission only positions; Jobs in the adult entertainment industry are not permitted, including but not limited to: escort services, adult book/video stores, Massage parlours, strip clubs; Jobs requiring shifts that are predominantly between 10.00pm and 6.00am are not permitted; Positions involving any advance or start-up fee to the participant or with a travelling concession business; Jobs identified as hazardous to youth by the US Department of Labour. From time to time the list of prohibited jobs is updated. More information is available on the CIEE Work & Travel USA website, www.ciee.org/wat.
  2. For jobs sourced through CIEE and/or USIT, under no circumstances are job positions guaranteed. Even in the case when an employer represents that a job is being held, this does not constitute a binding contract that the job will be available when the participant arrives. The employer’s commitment is one of good faith only.
  3. If the participant does not have sufficient English skills and/ or does not arrive on time and/or has misrepresented any statement in the application, the job offer may be revoked.
  4. If the participant does not meet his or her contractual obligations to the employer or CIEE rules regarding employment obligations (e.g. not receiving approval from CIEE to change/leave job or not give 2 weeks’ notice to employer if leaving job etc.), CIEE may at its sole discretion withdraw or terminate sponsorship of the participant.
  5. If the participant does not meet his or her contractual obligations to the employer or with CIEE, CIEE may at its sole discretion withdraw or terminate sponsorship of the participant.
  6. Participants must work for the employer listed on their Job Offer Form (JOF). If, for any reason, a change of employer becomes necessary, participants must contact CIEE and obtain written approval BEFORE changing jobs and must also work a two week notice period. If a participant leaves his/her employment without the prior written approval of CIEE, or engages in employment without the prior approval of CIEE, CIEE reserves the right to revoke his/ her legal sponsorship, which will result in the termination of his/her programme and his/her legal right to remain in the US.
  7. Participants on the Work & Travel USA Program are required to maintain communication with their employer prior to arrival, notify them in advance of their arrival and departure dates, and advise them of any changes to their travel itinerary due to visa delays or any unforeseen circumstances.
  8. For jobs sourced through CIEE and USIT, due to weather conditions, or other factors beyond CIEE and USIT’s control, some jobs have uncertain start dates and hours of work, and employment may become unavailable. The participant must be able to support himself/herself in the US until he/she gets his/ her first pay-check, and/or in the event of reduced working hours, and must have at least $800 upon arrival in the US.For jobs sourced through CIEE and USIT, neither organisation are responsible for the participant’s expenses incurred if for any reason the participant has not started work by the agreed date due to weather conditions or delays in obtaining Social Security numbers at his/her place of employment or for any other reason not under the direct control of CIEE or USIT.
  9. Participants are solely responsible for their own conduct and well-being both on and off the job. CIEE cannot and does not monitor the participant’s personal conduct, subject, however, to the requirements of these Terms and Conditions. All participants must follow all United States, state, and local laws and regulations, and are subject to financial penalties, deportation, and/or incarceration for breaking laws.
  10. If a USIT/CIEE-sourced job position is no longer available, through no fault of the participant’s own, after a signed JOF has been issued to the participant, or if for any reason USIT/CIEE deems it necessary to relocate a participant from a USIT/CIEE-sourced job either before the job commences or at any time during the job period, USIT/CIEE will assist the participant in finding another position, but USIT/CIEE makes no guarantee with respect to being able to do so. Nor does USIT/CIEE make any representation that it will be able to find work for the participant in the same geographical area or the same type of work or pay as the original USIT/CIEE-sourced job.
  11. In the case of a change of job or of premature termination of job, or if the employment is terminated before the end of the programme for any reason, or if the participant decides to return home early, no fees will be refunded.
  12. If a participant is fired from his or her job for violation of employer policies, including, but not limited to, his/her failure of a company-required drug test at the commencement of or anytime during employment, he or she may be withdrawn from the programme with no refund of the programme or job service fees.
  13. If the participant’s original job ends before the legal working dates listed on the DS-2019 (programme end date) for any reason, it is the participant’s responsibility to inform CIEE’s US office and get approval for any new job.
  14. If a participant is Withdrawn or Terminated from the programme for violation of any programme rules, including but not limited to; failure to gain approval from CIEE to change job, failure to work 2 week notice period when leaving a job, overcrowding of housing, failure to complete monthly monitoring surveys, citations or arrests etc. they will not be permitted to participate on any CIEE Sponsored programme in the future.

Responsibility

  1. This English language version of the Contract is the binding contract between the participant and CIEE and USIT.
  2. USIT and CIEE make no presentation or warranty of any kind, expressed or implied, as to the suitability of the Programme for any participant and USIT/CIEE disclaims all such warranties to the full extent of the law.
  3. The conduct and requirements of the Work & Travel USA programme are subject to US Government approval and may change without notice.
  4. The participant understands that perceived or actual epidemics (such as, but not limited to Ebola, SARS or bird flu) can seriously delay, disrupt, interrupt, or cause the cancellation of entire programmes. The participant agrees to assume all risks and losses (including financial) which result from any such occurrence.
  5. USIT and CIEE do not own or operate any entity that is to or does provide goods or services for the programme including, for example, arrangements for or ownership or control over houses, apartments or other lodging facilities, airline, vessel, bus or other transportation companies, food service or entertainment providers, etc. All such persons and entities are independent contractors. As a result, CIEE and USIT are not liable for any negligent or willful act or failure to act of any such person or entity, or of any third party. Without limitation, CIEE and USIT are not responsible for any injury, loss, or damage to person or property, death, delay, or inconvenience in connection with the provision of any goods or services occasioned by or resulting from, but not limited to, acts of God, acts of government force majeure, acts of war, or civil unrest, insurrection or revolt, strikes or other labour activities, criminal or terrorist activities, or the threat thereof of any kind, overbooking or downgrading of accommodations, structural or other defective conditions in houses, apartments, or other lodging facilities (or in any heating, plumbing, electrical, or structural problem therein), mechanical or other failure of aeroplanes or other means of transportation, or for any failure of any transportation mechanism to arrive or depart timely or safely, dangers associated with and/or bites from domestic or wild animals, pests or insects, sanitation problems, food poisoning, disease, epidemics, or the threat thereof, lack of, access to, or quality of medical care, difficulty in evacuation in case of medical or other emergency, or for any other cause beyond the direct control of CIEE and USIT. In addition, participant releases USIT/CIEE from its own and their negligence.
  6. USIT and CIEE will record & retain the personal and next of kin details you submit to us in the process of making a booking, subject to paragraph 58. This data will be used primarily in the provision of the goods & services you have purchased. The data you provide may be retained and used for purposes including, but not limited to: credit or other payment card verification and anti-fraud screening, immigration and customs control, customer surveys, student outreach while in the US, customer relations and to help us in any future dealings with you. For these purposes we may disclose your data to any of the following who may retain that data in accordance with applicable laws: Government & law enforcement agencies; CIEE, your US Sponsoring Agency; credit card payment providers; airlines & other service providers involved in meeting your requirements, This may involve sending your data between different countries, including countries outside the European Economic Area, where under local laws you may have fewer legal rights. From time to time CIEE may communicate with you directly by email regarding your visa application and with information on products and services complementary to your programme.
  7. USIT & CIEE reserves the right, but is not obligated, to provide participants with information USIT & CIEE deems useful to programme participants, including but not limited to tax, travel, and related services.
  8. USIT & CIEE may provide the participants contact information to third parties who provide useful services to exchange programme participants. Third parties receiving this information will be required to provide the participant with the opportunity to opt out of further communications out after the first contact.
  9. The participant gives USIT & CIEE permission, without the payment of consideration, to use any written, photographic, or video images of himself/herself in the course of reporting on, and/or promoting USIT/CIEE programmes.
  10. CIEE and USIT retain the right, in their sole discretion, to contact participant’s school, parents and/or guardian with regard to health issues or any other matter whatsoever which relates to participant or participant’s programme. These rights transcend any and all privacy regulations that may otherwise apply.

Program-Related Conditions

  1. CIEE and USIT reserve the right to refuse sponsorship to any applicant who does not meet the Programme eligibility requirements or any applicant that CIEE/USIT does not deem appropriate to accept in the general interests of the Programme. In the event that CIEE/USIT refuses to accept an applicant on the Programme, full cancellation fees may apply. Applicants are responsible for and obliged to check eligibility on the USIT website www.j1online.ie or in your local USIT branch before submitting an application form.
  2. Participation on the Programme begins when the participant legally enters the US and, subject to this contract, terminates on the day of departure from the US (within the legal Programme dates). Participation on the Programme will end a maximum of 5 months from arrival in the US (15th September is the last day that any student participating on the programme can work). Participants can arrive 5 days prior to their DS programme start date and remain in the US up to 30 days beyond their DS programme ‘end dates’, as long as their total stay in the US does not exceed 5 months. Participants must return to their home country in time for the start of their university classes.
  3. CIEE may issue a DS-2019 form if a participant meets the Work & Travel USA programme requirements, but USIT and CIEE cannot guarantee that the US Embassy or Consulate in a participant’s country of residence will issue a J-1 visa. USIT/CIEE are not responsible in the event that US Embassy refuses to issue a visa and full cancellation fees apply.
  4. Once a participant has commenced his/her travel to the US CIEE/USIT cannot amend the programme dates as listed on the DS-2019 for any reason. It is the participant’s responsibility to check prior to travel that the dates are correct.
  5. Individuals who have recently held a J-1 visa for the US may have to remain in their home country for a minimum of 90 days before CIEE can issue a DS-2019 for Work &Travel USA. Please contact USIT or US Embassy for details.
  6. Travel Insurance – Insurance is mandatory for all participants on the programme. Minimum levels of Insurance cover are determined by US State Department Regulations. USIT and CIEE have arranged for participants to obtain immediate insurance cover if the correct insurance -premium is paid at the time of booking. As the insured person you must guarantee all of the following: a) You are not aware of any reason why your programme could be cancelled or curtailed or of any medical condition which could result in a claim – The Medical condition refers to YOU the Participant and ANY IMMEDIATE Family members. b) Where you are undergoing medical treatment as a hospital out-patient at the date the final cost of the trip is due to be paid, a ‘certificate of fitness’ confirming your ability to travel and undertake the programme must be obtained. c) Where you have received treatment as a hospital in-patient or outpatient, during the six months prior to the booking of the trip, you must obtain medical advice on the advisability of undertaking the programme. d) You are not receiving or awaiting treatment as a hospital in-patient. If any claim arises directly or indirectly from this treatment, it will not be covered. e) You are not travelling against the advice of a medical practitioner or for the purpose of obtaining medical treatment or where a terminal prognosis has been given. You must notify the insurance company if any of the reasons listed above arise between the date the policy is issued and the first day of the programme. f) ‘Please note that the Insurance must be issued BEFORE you sit any exams that have an impact on your final mark. Otherwise, the exam failure cover will be null and void(full details are outlined in your policy document. g) You accept that no claim arising directly or indirectly from a pre-existing medical condition will be covered unless that condition has been declared to underwriters and accepted by them.
  7. In addition, the insurers must be informed of any fact, which is likely to influence the Insurers in the acceptance, assessment or continuance of this insurance. Failure to do so may invalidate this insurance leaving you with no right to make a claim.
  8. Full details of the USIT insurance cover are included in the insurance policy booklet. It is a legal requirement of the US Government that each participant have adequate Travel Insurance cover for the total duration of their stay in the USA. It is the responsibility of each participant to ensure this is the case. Failure to extend your insurance cover, if you decide to stay longer in the US than originally specified, will result in your programme being terminated. It is possible to submit an Alternative Insurance policy to USIT provided the levels of cover meet the all necessary requirements, the policy can be accepted. Should you wish to use alternative insurance, please note policies must be at least 15 days old from date of purchase and must meet the requirements set by US Regulations for the USA Summer Work & Travel Programme. Using an Alternative Insurance policy will render you ineligible for any J1 promotional offer and you will be required to pay the full programme fee . Alternative Insurance policy documents and Certificate of Insurance may be submitted no later than 30 days before departure, due to processing timelines. Policies submitted within 30 days before departure, will be rejected and participants MUST purchase the USIT J1 Work & Travel Gold insurance including Summer Exam Failure. A non-refundable processing fee will apply for assessing policy suitability.
  9. Under the US Government’s Health Insurance Portability and Accountability Act (HIPAA), Your Insurance Provider and CIEE are restricted in their access to certain medical information or records in the event that a participant has an accident in the US. In order for your Insurance provider and CIEE to assist participants to the fullest extent possible with any insurance- related issues, your insurance provider and CIEE you must agree to a Privacy and Confidentiality Release. By agreeing to these terms and conditions you are signing your agreement to the Privacy and Confidentiality Release.
  10. All exchange visitors also may be subject to the requirements of the Affordable Care Act.
  11. USIT and CIEE reserve the right to dismiss from the Programme any participant who is deemed by CIEE/USIT to be a danger to himself/ herself or others whose conduct is deemed to be detrimental to the Programme. In the event of such a dismissal, USIT/CIEE shall not be held responsible for any airfare, charges or any other expense incurred by the participant, and shall not be required to return any fees paid by the participant.
  12. USIT/CIEE reserves the right to utilize publicly available information, including social media that has not been directly provided to USIT/CIEE by the participant. Information obtained through these means can be used as a basis for withdrawal, denial of a job offer, and/or any decisions made by USIT/CIEE affecting the participant’s programme.
  13. Once a DS-2019 has been issued and an appointment with the US Embassy/Consulate has been arranged for the applicant, there will be no refund should the participant leave the Programme for any reason. There will also be no refund should CIEE withdraw sponsorship.
  14. The participant agrees to notify CIEE if he or she completes his or her programme early and departs the US prior to the end date listed on his or her DS-2019 Form.
  15. CIEE and USIT do not provide housing. If an employer does offer housing it is usually on a first-come, first-served basis. The participant must notify CIEE if he or she has any concerns regarding the safety and/or suitability of the housing provided by his or her employer. If the participant arranges housing independently, he/she agrees to use his/her best judgment in securing housing that is safe and suitable. Housing arrangements that involve overcrowding and/or hot-bunking (multiple individuals using one bed and sleeping in shifts) are strictly prohibited. Whether the participant arranges housing independently or through the employer the participant will be required to sign a lease and pay a deposit, which usually amounts to the first and last month’s rent and may include an additional security deposit. If the participant has any doubt about the suitability of his/her housing, he/she must notify CIEE immediately.
  16. If CIEE deems, in its sole discretion, or if it is advised by the State Department that a participant’s housing and/or work placement is unsafe or unsuitable, participant agrees to cooperate fully with CIEE and USIT to relocate to new housing and/or work placement without delay. In the event of a change of address (be it voluntary or mandatory), the participant must notify CIEE of their new address Failure to cooperate may result in action by CIEE up to and including termination of a participant’s programme and requiring the participant to return home immediately.
  17. If you intend to work in California, you will be required to provide proof of accommodation as well as a confirmed job offer in order to be allowed to travel to California on your J1 Visa Programme
  18. If you have to cancel from the programme you must either confirm this in writing or in person and return your travel tickets, DS-2019, insurance policy and receipt of booking to USIT. Your cancellation will be effective from the date it is received in the office where the booking was made, and the relevant cancellation fees will apply. Please ask for details of cancellation fees at time of booking. Refunds normally take 10 working days from the time all appropriate documentation is received into the Programme Department. Refunds for airline tickets can take up to 6 weeks.
  19. Prices and fares quoted in our publicity material are valid at time of printing. Because of uncertainty in fuel prices and currency fluctuations, changes or additions by any US Government Agency to programme regulations or fees it is possible that increases may be advised before the date of travel. Except where otherwise guaranteed, we reserve the right to impose currency or fuel surcharges as necessary.
  20. If you wish to change your dates or routes in any way after your booking has been confirmed, we will do our utmost to help you. However, transfer fees may be payable, depending on the services on which you are booked. The more notice you give of changes, the smaller the transfer fees. If you change route, or airline, this may be considered as a cancellation and rebooking is required. Request relevant details at time of booking.
  21. Please note that you have a 48 hours cooling off period.

USIT J1 Promotional Offers

  1. At time of booking your J1, you must pay a non-refundable deposit of €149. You must also book your return flights with USIT and submit completed documentation within 7 days of booking; this includes your application form stamped by your college, copy of your passport and any extra documentation required as per the J1 terms and conditions online. If you have an incomplete/incorrect application, you may pay your non-refundable deposit of €149, but USIT cannot accept or process your application until all documentation is received.
  2. Your return flights must be reserved with USIT via your personalised J1 Tracking page or by phone on 01 602 1667 within 7 days of your booking date, please note J1 flight requests cannot be processed in branch; you may not book your flights with a 3rd party. (You can access your J1 tracking through www.j1online.ie using your email and booking reference)
  3. The FULL balance of your J1 Programme, all documentation and all other elements associated with the J1 Programme must be submitted on or before the balance due date indicated on your customer invoice, within 7 days from booking date. NO exceptions will be made and failure to abide by these terms and conditions will render you ineligible for the J1 Programme and you may be cancelled from the 2017 programme and all monies paid will be non-refundable.
  4. While your initial application will be processed and sent to CIEE, your DS2019 will not be issued until you have submitted details of a USA based job and the job is approved by the visa sponsor CIEE.
  5. If you have transferred your booking from Sayit to USIT during the ‘Switch’ offer for the J1 2017 season you can transfer your €95 deposit to your USIT booking. Simply send in your Sayit receipt confirming the payment of your deposit to programmes@usit.ie and the €95 will be deducted from your overall USIT programme. By transferring from Sayit to USIT you are bound by USIT’s J1 Terms & Conditions.
  6. Participants are advised to submit details of job offers for approval as soon as possible as this is a limited allocation programme, thus any delays in submitting this information may jeopardize the participants place on the programme. USIT cannot be held responsibility for participant delays and any monies paid to the programme will be deemed non-refundable should the participant lose their place due to job offer submission delay.
  7. Failure to obtain job approval will render you, the participant, ineligible for the programme and you will not be able to travel to the USA on a J1 visa. There will be no refund on the costs paid to USIT should you not be successful in obtaining job approval for this programme.
  8. Once a minimum payment of €499 has been made to USIT the participant will be given access to USIT’s Employer Database and become eligible to attend Job Fairs and virtual interviews facilitated by USIT. There is no refund on the cost of the programme fee once paid and access to Employers Database becomes available.
  9. Should any participant accept a position, either sourced directly or with the assistance of USIT and pay the full programme fee, then choose to cancel the contract with the employer before travel, the programme fee and all associated elements will be deemed non-refundable.
  10. In the case where the participant fails to show up for any interview registered for and facilitated through USIT there will be no refund of any monies paid toward the J1 programme.
  11. Should you wish to use an alternative insurance policy, please note policies must be at least 15 days old from date of purchase and must meet the requirements set by US Regulations for the USA Summer Work & Travel Programme. Alternative insurance policy documents and Certificates of Insurance may be submitted no later than 30 days before departure, due to processing timelines. Policies submitted within 30 days before departure, will be rejected and participants MUST purchase the USIT J1 Work & Travel Gold Insurance including FREE Summer Exam Failure policy. A non-refundable administration fee of €75 will apply for assessing alternative insurance policy suitability.
  12. Please be aware that your flight date can only be a maximum of 5 days prior to the start date on your work authorisation documents (DS2019). This is inclusive of the date stated on your documents. You cannot enter the USA before this date.
  13. Free date and route change options are available to you up until your pay in full date, as indicated on your invoice, within 7 days of booking date; All changes are subject to availability and the airline’s conditions which are outlined on your USIT receipt when you book your flights. Once you have used your free date/route change or after the free change deadline date shown above, you will be required to pay full change fees as per your receipt.
  14. Any changes to your flights will be subject to approval by CIEE. You must obtain written confirmation from your employer and submit details of such to USIT. If your flight change is outside the 5 days limit prior to your DS 2019 start date (inclusive of this date), extra processing will be required to issue a new DS2019 start date and there will be a fee of €100 which is not covered by your FREE CHANGE.
  15. It is important to note that new regulations by the USA Department of State mean that your return date from your J1 programme can be no later than the day before the first day of term for your college (this is not dependant on your course but the first day the college opens for student participation) or October 14th – whichever is earlier.
  16. The work authorisation document (DS2019) issued on this programme allows the participant to work with their approved employer. Should you, the participant, leave the position without contacting and receiving approval from the sponsor organisation CIEE, then sponsorship on the programme will be withdrawn and the participant is expected to leave the USA and return to Ireland as their visa is considered void.
  17. If the participant wishes to leave their employer, they must contact CIEE for approval and work a minimum notice period of 2 weeks before finishing with their current employer.
  18. Participants should not accept a position if they cannot commit to the specified time period requirements of the employer.
  19. All USIT J1 participants are required to read the 'Prohibited Jobs' and ‘Prohibited Regions’ Section on USIT's J1 website - www.j1online.ie and ensure they are aware that they cannot undertake employment in any of these industries or areas while in the USA on the J1 Programme.
  20. There are limited allocations to certain destinations on the J1 2017 Programme, including the locals of San Diego, Santa Barbara, San Francisco and Huntington Beach. For the list of locals with limited allocation please see www.j1online.ie. Due to these limitations, the applicable locations cannot be guaranteed and only participants with approved jobs and evidence of suitable housing will have a chance of gaining approval to travel and work in these locations.
  21. By participating in the J1 2017 Programme all participants are bound by all new programme regulations and eligibility criteria that may be introduced at any time and without notice. USIT, the programme sponsor CIEE and the US Embassy reserve the right to cancel participation on this programme (without refund) if any applicants do not meet the eligibility criteria or fail to abide by the terms and conditions of the programme including SEVIS compliance, CIEE monthly monitoring Surveys and Employment vetting etc.
  22. Any participants who wish to be considered for concession travel because of a family member who works for an airline can apply for our programme but are not entitled to any promotional offers. Concession travellers must book the programme at the full programme cost of €499. Proof of concession travel is necessary before a decision can be made by USIT to allow the participant on the J1 Programme. Full instructions on how to process a concession application from the USIT J1 Programmes department must be adhered to by the participant. An administration fee of €75 must also be paid for the extra processing.
  23. Please be aware that USIT are not responsible for the contract of employment between the participant and your US employer regardless of whether the position was sourced by the participant directly or through assistance provided by USIT or CIEE. This also extends to any issues between the employer and participant that may develop. Participants are advised to contact their sponsor CIEE should they require any assistance with resolving any employment issue.
  24. It is the participant’s responsibility to ensure they check the details of the contract of employment, to research availability of suitable housing in the location of work and ensure they are satisfied with all conditions outlined in the employment contract. USIT are not liable for any issues that may arise on matters deemed to the responsibility of the participant.
  25. All applicants to the J1 programme must provide details to USIT of their accommodation address in the USA prior to departure from Ireland. This may be updated anytime in your j1 Tracking account. If you do not have accommodation, please check www.j1online.ie for available options.
  26. All participants on the J1 2017 programme understand that travel to the Tijuana Metropolitan area in Mexico is not permitted under any circumstances. Failure to abide by this will result in immediate termination from the programme.

Binding Arbitration

  1. The participant agrees that any dispute concerning, relating, or referring to the JOF, to the Work & Travel USA Application, to any other literature concerning the programme, or the programme itself shall be resolved exclusively by binding arbitration in Portland, Maine, according to then-existing commercial rules of the American Arbitration Association. Such proceedings will be governed by substantive (but not procedural) Maine law. The arbitrator and not any federal, state, or local court or agency shall have exclusive authority to resolve any dispute relating to the interpretation, applicability, enforceability, conscionability, or formation of this contract, including but not limited to any claim that all or any part of this contract is void or voidable.